Job Description

Job Title: Executive Assistant & Office Manager

Location: In-Office, Chelsea – Manhattan, NY (27th and 10th)

Company: Dakota Group, LLC

Start Date: Immediate

About the Role

Dakota Group is seeking a highly organized, proactive Executive Assistant & Office Manager to support the CEO and broader leadership team while maintaining smooth, high-functioning office operations. This role is ideal for someone who excels in fast-paced environments, takes initiative without prompting, and maintains a sharp attention to detail across executive support, facilities oversight, and administrative workflows.

Key Responsibilities:

Executive Support

• Manage daily executive calendar, meeting coordination, and office prep
• Handle travel planning, document organization, and inbox triage
• Maintain confidentiality and manage preference profiles for key executives
• Track and support action items, meeting follow-ups, and internal communications

Office Management & Facility Oversight

• Own daily office readiness (coffee station, conference rooms, visitor areas, kitchen, printers, and executive spaces)
• Monitor and reorder inventory, office supplies, snacks, and beverages
• Oversee vendor relationships, cleaning schedules, maintenance, and building services
• Ensure an organized, welcoming, and operational workspace every day

Logistics & Package Coordination

• Track inbound and outbound deliveries and handle any required returns
• Maintain systems to ensure essential items are available and replenished on time
• Liaise with vendors (Amazon, Uline, and others) and monitor quality control

New Hire Setup & Onboarding Support

• Prepare workstations with equipment, supplies, and welcome kits
• Coordinate building access, key introductions, and first-week onboarding plans
• Ensure systems and software access is configured in advance

Meeting & Event Preparation

• Prepare executive meeting spaces with materials, catering, and technology
• Support during meetings as needed and ensure post-meeting documentation
• Oversee scheduling and hospitality for VIP guests or internal events

Qualifications

• 2–5 years of executive support and/or office management experience
• Highly detail-oriented, organized, and dependable
• Strong written and verbal communication skills
• Proficient in Google Workspace, Slack, and office inventory management tools
• Able to manage competing priorities in a high-accountability, in-office environment

Compensation & Benefits

• Competitive salary range from $60k to $78k (commensurate with experience)
• 50% coverage of health, dental, and vision insurance
• Lifetime gym membership (default: LifeTime, others upon request at a similar or lower value)
• Daily meals provided in-office
• Commuter expenses fully covered
• Weekly pay schedule

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